Program Support Specialist

Duties As a Program Support Specialist, you will perform the following duties: Evaluate the impact of new or revised policies and procedures and make recommendations to management pertaining to operating practices.
Serve as the central point of information on administrative policies, procedures and regulations.
Develop and establish administrative standard operating procedures and ensure procedures are in compliance with all established rules and regulations, including the Office of National Marine Sanctuaries (ONMS) Core Policies manual.
Coordinate a variety of office service functions, including time and attendance, federal travel, and facilities and property management.
Support the financial operations of the Sanctuary by assisting in budget formulation and execution and tracking all expenditures.
Plan and manage the procurement and contracting processes and purchase order requests.
Note: These duties are described at the full performance level of the ZA-3; The ZA-2 is developmental leading to such performance.
Requirements Conditions of Employment This position will be filled under the DOC Alternative Personnel System (CAPS).
This system replaced the Federal GS pay plan and structure.
Under CAPS, positions are classified by career, pay plan, and pay band.
This Public Notice is for an Administrative Careers with America (ACWA) covered series at the Band II (ZA-2/GS-07/10 equivalent) with promotion to the Band III (GS-11/12 equivalent).
This ACWA Assessment is for the GS-07 equivalency.
Key Requirements: Applicants must be U.
S.
Citizens.
Suitable for Federal employment, as determined by background investigation.
More requirements are listed under Qualifications and Other Information.
Must be registered for Selective Service, if applicable (www.
sss.
gov) Selectee must provide a valid state driver's license & safe driving record.
NOTE: A one-year probationary period may be required.
Payment of relocation expenses is not authorized.
This position is not in the bargaining unit.
A background investigation will be required for this position.
Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
Failure to successfully meet these requirements will be grounds for termination.
Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active.
Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
CONDITIONS OF EMPLOYMENT: This position requires the operation of a Federal motor vehicle.
Position requires driving a government vehicle for field work, movement of equipment and/or supplies between buildings, acquisition of supplies, or meetings at other locations.
Must be able to obtain and maintain a valid state driver's license to operate a government vehicle.
Qualifications Qualification requirements in the vacancy announcements are based on the U.
S.
Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards.
This handbook is available on the Office of Personnel Management's website located at: https://www.
opm.
gov/policy EDUCATION: There is no positive education requirement for this position.
SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service.
Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position.
This experience need not have been in the federal government.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations e.
g.
, professional; philanthropic, religious; spiritual; community, student, social).
Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
To qualify at the ZA-2 or GS-07 level: SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the ZA-1 or GS-05 in the Federal service.
Specialized experience MUST include all of the following: Supporting day-to-day administrative activities, such as property and facilities management, procurement and contracting processes, travel, and time and attendance, to ensure program efficiency.
-OR- SUBSTITUTION OF EDUCATION: 1 full year of graduate-level education.
-OR- SUPERIOR ACADEMIC ACHIEVEMENT: As demonstrated by a bachelor's degree from an accredited college or university with one of the following.
NOTE: It is your responsibility to ensure your application clearly states how you meet the provision below: A grade point average (GPA) of 2.
9 or higher based on a 4.
0 scale for all completed undergraduate courses, or those completed in the last 2 full years of undergraduate study; A GPA of 3.
5 or higher based on a 4.
0 scale for required courses completed in a major field of study, or those courses completed in a major field of study during the last two years of undergraduate study; Class standing of upper third of the graduating class in the college, university, or major subdivision of the college; Membership in a national Scholastic Honor Society certified by the Association of College honor Societies, excluding freshman honor societies.
-OR- COMBINATION OF EDUCATION AND EXPERIENCE: A combination of graduate-level education and experience, as described above, may be used to qualify for this position.
Education Education completed in colleges or universities outside the United States may be used to meet the above requirements.
You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States.
For more information on how foreign education is evaluated, visit: OPM Foreign Education Evaluation College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.
e.
, Bio 101, Math 210, etc.
), course title, number of credit hours and grade earned.
You must submit evidence that any education completed in a foreign institution is equivalent to U.
S.
education standards with your resume.
You may submit an unofficial copy of the transcript at the initial phase of the application process.
If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.
Note: Your college transcript is used to verify successful completion of degree, or college course work.
An official college transcript will be required before you can report to duty.
Additional information CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100.
Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition CTAP applicants MUST submit the following documents: A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location; A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential.
ICTAP applicants MUST submit the following documents: A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc; A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential.
NOAA participates in e-Verify.
E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.
The Department of the Commerce (DOC) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates.
Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.
THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position.
If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories.
The categories are "gold", "silver" and "bronze".
However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.
Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.
The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response: Educational Experience (ACWA) Mathematical Skills (ACWA) Rating (ACWA) Social Organizations (ACWA) Work Experience (ACWA) How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.
Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job.
For more information on Category Rating, please go to Category Rating.
-NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible and/or not qualified.
To preview the announcement questionnaire, click here: https://apply.
usastaffing.
gov/ViewQuestionnaire/12259999 Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.
A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire.
Please see this guidance: What to include in your resume You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.
If you use your own resume, curriculum vitae, or any other written form you choose, for each work experience at a minimum, your resume must include; job title(s) (including job series and grade, if federal); description of duties or work performed; education; starting and ending dates (month and year); and hours worked per week and/or full-time or part-time.
If identifying as part-time you must state the number of hours per week.
(NOTE: A full-time work schedule requires most employees to work 33-40 hours during the work week.
A part-time schedule requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.
) Transcripts -If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.
) by the closing date of this announcement or you will be disqualified from further consideration.
Please ensure that all documentation is legible.
Veterans' Preference Eligibles -If you are claiming veterans' preference you must provide a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions (i.
e.
, Honorable or General Discharge).
Note: If you have more than one DD-214 for multiple periods of active duty, submit a copy for each period of service.
-If you are currently on active military duty, you must provide documentation (e.
g.
, campaign document, award citation, etc.
), that verifies entitlement to veterans' preference and that your character of military service is honorable.
-If you are claiming 10-point veterans' preference, in addition to the documents specified above, you must also submit documentation that supports your claim, e.
g.
, an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, or the award of the Purple Heart, etc.
The overall rating must be identified on your certification letter or separation orders.
Documentation must be received by the closing date shown in this vacancy announcement.
If you fail to submit any of the required documentation, you will not be granted veterans' preference.
Additional information on veterans' preference can be found in the VetGuide.
Career Transition Assistance Plan (CTAP) & Inter-agency Career Transition Assistance Plan (ICTAP) Eligibles -If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration.
This includes: copy of the agency notice; your most recent Performance Rating; and your most recent SF-50 noting current position, grade level, and duty location.
If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points).
For more information on CTAP/ICTAP please click here.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply -Applications (resume and application questions) for this vacancy must be received on-line via USAJOBS by 11:59pm Eastern Time (ET) (Washington, D.
C.
time) on the closing date of this announcement.
If you fail to submit a complete online resume, you will not be considered for this position.
Requests for extensions will not be granted.
If applying online poses a hardship for you, you must speak to someone in the Servicing Human Resources Office listed on this announcement PRIOR TO THE CLOSING DATE for assistance.
-Instructions for Applying Online for this Vacancy Announcement: 1) Click the blue "Apply Online" button.
2) If you are not a registered USAJOBS user, please create a new account and follow the instructions to complete your application process.
If you are a registered user, login to access your existing USAJOBS profile.
3) As a registered user, select a stored resume and select one or more of your stored documents to attach to your application.
4) Check the "Certification" box and click the "Apply for this position now!" button located at the bottom of the screen.
5) Address the eligibility questions as well as the questionnaire containing questions and/or task statements that address the knowledge, skills, abilities and/or competencies for this vacancy.
6) Submit required documents using one of the available methods listed below.
7) If you experience technical difficulties during the online application process, please contact the USAJOBS helpdesk.
Agency contact information Kacey Haro Email kacey.
haro@noaa.
gov Address NOAA Office of Human Capital Services (OHCS) 1315 East West Hwy SSMC4 Silver Spring, MD 20910 US Next steps This Job Opportunity Announcement may be used to fill other Program Support Specialist, ZA-0301-2 FPL 3 positions throughout NOAA.
The position must be alike (e.
g.
: within the same geographic locations, same grade/band and requires the same qualifications and specialized experience as indicated in this vacancy announcement).
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable.
You can check the status of your application by accessing the USAJOBS website and clicking on "Track Your Online Application.
" The four points of notification are: Application Received Application being assessed for qualification; Referred or Not Referred; and Selected or Not Selected.
By submitting your application, you are certifying the accuracy of the information contained in your application.
If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed.
After making a tentative job offer, we will conduct a suitability/security background investigation.
You will be required to submit official documentation prior to appointment.
The agency will then verify the information provided on your application (i.
e.
, degree, veterans' preference, disability, etc.
) Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.
A complete application package includes a resume, required documents and completion of the vacancy announcement questionnaire.
Please see this guidance: What to include in your resume You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume.
If you use your own resume, curriculum vitae, or any other written form you choose, for each work experience at a minimum, your resume must include; job title(s) (including job series and grade, if federal); description of duties or work performed; education; starting and ending dates (month and year); and hours worked per week and/or full-time or part-time.
If identifying as part-time you must state the number of hours per week.
(NOTE: A full-time work schedule requires most employees to work 33-40 hours during the work week.
A part-time schedule requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.
) Transcripts -If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.
) by the closing date of this announcement or you will be disqualified from further consideration.
Please ensure that all documentation is legible.
Veterans' Preference Eligibles -If you are claiming veterans' preference you must provide a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions (i.
e.
, Honorable or General Discharge).
Note: If you have more than one DD-214 for multiple periods of active duty, submit a copy for each period of service.
-If you are currently on active military duty, you must provide documentation (e.
g.
, campaign document, award citation, etc.
), that verifies entitlement to veterans' preference and that your character of military service is honorable.
-If you are claiming 10-point veterans' preference, in addition to the documents specified above, you must also submit documentation that supports your claim, e.
g.
, an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, or the award of the Purple Heart, etc.
The overall rating must be identified on your certification letter or separation orders.
Documentation must be received by the closing date shown in this vacancy announcement.
If you fail to submit any of the required documentation, you will not be granted veterans' preference.
Additional information on veterans' preference can be found in the VetGuide.
Career Transition Assistance Plan (CTAP) & Inter-agency Career Transition Assistance Plan (ICTAP) Eligibles -If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration.
This includes: copy of the agency notice; your most recent Performance Rating; and your most recent SF-50 noting current position, grade level, and duty location.
If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points).
For more information on CTAP/ICTAP please click here.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Veterans Clarification from the agency Open to the public, Veterans, CTAP/ICTAP, RPL eligibles.